Apply as a Logistics Officer

Logistics Officer

Date: 01-Mar-2023

Location: Garoua, Cameroon

Company: Plan International

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination, and girls are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

 PROFILE

Title	Logistics Officer
Functional Area	Operations, Supply chain
Reports to	Logistics Coordinator
Location	Garoua	Travel required	30% to the field
Effective Date	03/04/2023

role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries

Within Plan International Cameroon, this role will ensure appropriate strategic direction is set and maintained for the Logistics management a PIIA/ERA level, aligned with Plan International standards and processes. The postholder will drive an efficient and effective Logistics planning and strategy and engage proactive support to meet project needs and requirements; achieving compliance to Donor, Grants and Plan procedures and systems, as much as upholding high standards of ethics.

Dimensions of the Role

Logistics management in the scope of this role includes:

1. Lead the logistics processes performance analysis, monitoring and reporting across the country both in the PIAA office of Garoua
2. PIIA Focal point or Logistics Systems application, compliance and strengthening
3. Capacity building on logistics areas (tools, procedures, systems,)
4. Ensure that the KPI’s for logistics are measured and improvement actions and plan are putted in place to align to the standards 
5. Support and report to the Logistics Coordinator in minimizing financial and compliance risks throughout the logistics processes

The role covers the areas of logistics at a PIIA Office level, and technical supports of Programme Units Logistics focal points. Cross-functional engagement with other functions is critical for this functions to ensure alignment of processes country-wide.

Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries within the region (Programme and Project staff, Finance, Risk and Compliance, Programme Unit managers…). Externally there will be engagement within and outside the sector, including INGOs, UN agencies, partners and suppliers.

Accountabilities

Maintain high standard of all Logistics processes and activities

1. Implement PLANS’s systems and procedures at  area offices;

2. Responsible for transport management: organization of the movement of goods and personnel, driver’s management, vehicle management, reporting, etc.
3. Responsible for the preventive and curative maintenance of all PIIA office vehicles and ensure that essential spare parts are available at all times in suppliers’ stock.
4. Review all Logistics files in your field location for compliance and supporting documents
5. Keep up to date data on Logistics activities: Logistics follow-up, ·      
6. Conduct regular spot checks on assets and stock in your field location. 
7. Participate in assets and stock counts, once every quarter.
8.  Monitor the use of vehicles and generators by ensuring that log books are checked and signed regularly.
9.  Consolidate and review various logistics reports and share with the logistics coordinator
10.  Ensure the proper physical and electronic archiving of logistics documents in accordance with the filing tree and PLAN standards.
11. Ensure that logbooks, vehicle maintenance documents, fuel reports are filled into TrackPoint
12. Organize and supervise with the concerned programs the distribution activities from the packages (assemblies) to the distribution to the beneficiaries.
13. Ensure that warehouse procedures are respected and all movements are properly documented.
14. Ensure proper management of office building, including access management
15. In collaboration with the security department, ensure proper supervision of security agencies
16. Responsible to organize inventory of assets and stock as per Plan procedures.
17. Establish vehicle maintenance and movement plans.
18. Ensure proper filing of all support documents in office 365
19. Strengthen the development, monitoring and execution of logistics tasks with Areas logistics officers

 Leadership

1. Accountable for PIIA logistics   performances, providing strategic direction and supports to operation’s and program’s staff.

2. Leading on driving logistics change initiatives through the global/country supply chain excellence in line with operations manual.
3. Proactively engage with cross-functional Teams to ensure that staff have a good knowledge on logistics procedures tools, policies and principles.

Capacity Development and Stewardship:

1. Develop strong integrated working relationships with user departments to support the early identification of supports or any action needs  
2. Provide analysis, benchmarks and recommendations for determining effective resource utilization
3. Lead and implement continuous improvement as a standard way of operating within the PIIA offices

Technical expertise, skills and knowledge

Essential

1. Have atleast a Bachelors Degree in Logistics and Supply Management, Administration Management or an equivalent university degree in a relevant field
2. At least two (4) years of professional experience, including at least two (2) years in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
3. Knowledge of donor regulations, including EU, BMZ GIZ UNHCR and/or other foreign government development agencies, and other multilateral development agencies in procurement matters is an asset.
4. An interest in international development and public health programs and an understanding of the synergy between the programmatic, operational and financial components of project design and implementation are highly desirable
5. Good experience and knowledge on logistics procedures..
6. leadership and interpersonal skills with a particular ability to think out of the box
7. analytical and problem-solving skills, with the ability to report and demonstrate on performance improvement and efficiencies through spot on and concise reports
8. Excellent communication skills
9. Ability to draft clear and precise report in responding to queries
10. Ability to work independently with minimal supervision
11. Must have very good interpersonal relationship with colleagues and supervisors.
12. Experience conducting cost analyses.
13. Experience working with vendors or other partners

Desirable

1. Experiences in logistics in emergency programming both in self implementation and implementation trough partners.
2. Experiences in using SAP and Microsoft Dynamics…)
3. Knowledge of the humanitarian sector trends and constraints would be an advantage
4. Experience in international supply chains and custom regulations would be an advantage
5. Training and capacity building would be an advantage
6. A professional qualification and membership of recognized purchasing and supplies institution.
7. Experience of working in ERP based systems and environment
8. Experience of working in large scale/fast moving emergency responses would be an advantage

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

 We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

 We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

 We are inclusive and empowering

1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives

 Physical Environment

1. National role with frequent visits to field locations

Level of contact with children

1. Medium: Occasional interaction with children

Closing Date: March 13th, 2023

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.  

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organization is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.  

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.  

Apply through the following link: https://jobs.plan-international.org/job/Garoua-Logistics-Officer/908617401/